40th Annual Conference: Exhibitor Information

The Society for American Music invites you to exhibit at our upcoming conference to be held at the Lancaster Marriott Penn Square, 5–9 March 2014. Those who attend our conference have many interests in American music, but they teach and perform in all areas of music and are always interested in new publications of scholarly works, textbooks, scores, and recordings. Many make library selections for their universities. With reduced travel funds at colleges and universities, faculty travel is often limited to one conference each year. We look forward to providing our attendees with a comprehensive display of the most recent books, periodicals, sound recordings, videos, software, CD-ROMs, and musical instruments.

Reservations: Space is limited. Please submit your reservation form for exhibiting or advertising by February 1, 2014. You may fax the form to (412) 624-7447, or email to Mariana Whitmer.

Note: Publishers who are unable to attend, but wish to have their titles exhibited should contact The Scholar's Choice. They have provided a combined book exhibit at our conferences for many years and are familiar with our discipline and conference attendees. If you only have one or a few titles, they can generate sales and will also take orders. Contact Mary Lynn Howe by email or phone (585-262-2048 x.111).

Exhibiting at the Conference

The exhibit area will be in the Heritage Ballroom, Salon C, in the middle of the conference sessions. The exhibits will be open Thursday morning through Saturday late afternoon. It is staffed at all times, and free coffee is provided. The Exhibit Room is where attendees congregate and network, thus providing maximum exposure for exhibitors. (Download the floor plan)

Rates: $200.00 for the first table; $105.00 for each additional table.

All exhibitors will receive a listing on the Society's web site, a listing in the program, and one complementary registration to the conference.

(Internet connections and electrical service can be obtained directly from the hotel. Contact information will be provided upon receipt of completed reservation form.)



Exhibit Set-up:

Wednesday, March 5

3:00 pm– 8:00 pm




Exhibit Hours:

Thursday, March 6

8:00 am – 5:00 pm


Friday, March 7

8:00 am – 5:00 pm


Saturday, March 8

8:00 am – 4:00 pm & 5:30 – 7:00 pm





Exhibit Tear-down:

Saturday, March 8

5:00 pm – 10:00 pm

Advance Shipping Guidelines

Download the Advance Shipping Guidelines

Lancaster Marriott Meeting Area

Download Meeting Area Map

Advertising in the Conference Program

We also welcome advertising in our conference program book. (View PDF of last year's conference program book)


Overall program size: 8 ½” high x 5 ½” wide. Black and white ads only. 600 or 1200 dpi. Electronic files (PC format only) required.

Full page ad: 7 ¼” high x 4 ½” wide

Half page ad: 3 ½” high x 4 ½” wide

Rates: Full page: $ 125.00 (last page $150.00)

Inside back cover: $175.00

Outside back cover: $225.00

Half Page: $ 75.00

Deadline for advertisement copy is February 1, 2014.


For questions about the exhibitions, please contact Mariana Whitmer.